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EDRMS & Document Management in Ethiopia

From paper registry to searchable, signed and audit-ready digital records, with scanners, software and support on one contract.
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EDRMS & Document Management in Ethiopia

Overview
Benefits
Case Study
FAQ

Electronic Document and Records Management System (EDRMS)

360Ground’s Electronic Document and Records Management System (EDRMS) moves Ethiopian government offices, NGOs, banks and businesses from paper files to secure digital records. We supply document and book scanners, digitise your back-files, then deploy a searchable repository with OCR full-text search, digital approval workflows, e-signatures, version control, retention rules and audit trails. The EDRMS runs on its own or attaches documents to Odoo, ERPNext or Microsoft Dynamics 365 records, with encrypted backup against fire, theft or damage. Hardware, software, installation and support come on one contract from an Addis Ababa team accredited by INSA for government technology delivery.
Government Software Development in Ethiopia – overview

Top Organizations Trust 360Ground

Ministry of Health Ethiopia logo
Ethiopian Capital Market Authority logo
Agricultural Transformation Agency (ATA) logo
Ethiopian Human Rights Commission logo
Ethiopian Securities Exchange
International Labour Organization (ILO) logo

Our Offerings

Electronic Records Management

  • Capture, classify and file records in one repository
  • File plans, metadata and records registers by unit

Government Registry & E-Filing

  • Digital registers for incoming and outgoing letters
  • Memos and files routed to the right office

Scanning & Archive Digitisation

  • Back-file conversion of old paper archives
  • Indexing and quality checks on every batch

Document & Book Scanner Supply

  • Scanners for digitisation, with manufacturer warranty
  • Installed and configured on the same contract

Digital Approvals & E-Signatures

  • Send contracts and memos for approval digitally
  • Sign on mobile or tablet and track approvals live

OCR & Full-Text Search

  • Find any document by keyword, even scanned PDFs
  • Extract key data from vendor bills automatically

Version Control & History

  • Every version stored, with who edited what and when
  • Always work on the latest approved file

Retention, Audit & Security

  • Role-based permissions by department or role
  • Retention rules, audit trails and encrypted backup

ERP-Integrated Documents

  • Attach files to Sales, HR, Finance and Project records
  • Works with Odoo, ERPNext and Microsoft Dynamics 365

Why 360Ground ?

Tell us your paper volumes, offices and approval steps, and we will plan scanning, software and hosting, with a quote in birr.
  • Scanners, software and support on one contract
  • INSA — Accredited for government technology delivery
  • National Business Portal certificates, validated online
  • Multi-level approvals and audit logs for Ethiopian Red Cross
  • Standalone or integrated with Odoo, ERPNext and Dynamics 365
  • 15 years and 100+ projects delivered in Ethiopia

Case Studies

Every project is a journey, and we measure success by the results our clients achieve. From MVPs that disrupt industries to enterprise solutions that scale globally, these stories show how we transform ideas into market-leading solutions.

Boosting Commerce with Ethiopia’s National Business Portal

Client

View Project

Streamlining Humanitarian Aid with a Custom ERP for the Ethiopian Red Cross

Client

Ethiopian Red Cross
View Project

Questions? Answers.

1. What is an EDRMS?

An Electronic Document and Records Management System (EDRMS) is software that stores, organises and controls an organisation’s documents and official records in digital form. It replaces paper files and registries with a searchable repository, adds approval workflows and e-signatures, keeps every version, and applies retention rules and audit trails so records stay authentic and accountable. Government offices, NGOs and banks use an EDRMS to find files in seconds and prove who did what, and when.
An EDMS (electronic document management system) manages working documents: storing, sharing, editing, versioning and approving them. An EDRMS adds records management on top. Once a document becomes an official record, the system locks it against change, classifies it in a file plan, applies how long it must be kept and when it can be disposed of, and logs every access. Most Ethiopian institutions need both, and 360Ground’s EDRMS covers the full life of a document.
Yes. Under Ethiopian law, electronic signatures are legally recognised for most commercial and administrative transactions. The Electronic Signature Proclamation No. 1072/2018 sets the legal framework for electronic signatures, digital certificates and electronic records, and the Electronic Transactions Proclamation No. 1205/2020 sets further rules and exemptions. Some documents may still require a wet signature or a specific certificate, so your legal team should confirm which approvals can move fully online. 360Ground configures workflows to match that decision.
We start with an assessment of your volumes, file types and priorities, then plan which records to scan first. Our team supplies and sets up document and book scanners, scans and indexes each batch, and checks image quality and metadata before loading files into the EDRMS. OCR makes scanned pages searchable. New paper that arrives later follows a scanning workflow, and email-based routing can bring incoming documents straight into the system.
Yes for searching inside scans. OCR reads text in scanned PDFs and images, so staff find a document by typing a single keyword instead of opening files one by one. Recognition quality for Amharic (Ge’ez script) depends on the OCR engine and the quality of the originals, so we test a sample of your own documents during the assessment and agree the expected search results before large-scale scanning begins.
Yes. You can host the EDRMS on your own servers, in a local data centre or in the cloud, depending on your security and data-sovereignty rules. 360Ground also supplies the infrastructure on the same contract: servers, SAN and NAS storage, and backup appliances, sourced through authorised channels with genuine manufacturer warranty. Encrypted backups protect records against fire, theft or damage, and role-based access controls who can view, download or edit each file.
The cost depends on the number of users and offices, the volume of paper to scan, the number of scanners needed, hosting (on your servers or in the cloud), integrations such as ERP or email, and training. A small office going paperless costs far less than a ministry digitising decades of archives. Tell us your volumes and workflows, and 360Ground will send an itemised quote in birr for software, scanning, hardware and support.
Yes. The EDRMS can run on its own or connect to your ERP, so documents sit next to the records they belong to: contracts on customers, invoices on vendor bills, payroll files on employees and plans on projects. As an implementation partner for Odoo and Microsoft Dynamics 365, and an ERPNext implementer, 360Ground can also deliver document management as a module inside those platforms.

Request a Records Digitisation Assessment

Tell us your paper volumes, offices and approval steps, and we will plan scanning, software and hosting, with a quote in birr.
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Top Ethiopian software company portfolio – 360Ground